Business

Events

Weddings

What is the capacity of the Nigel Clarke Suite for wedding ceremonies and receptions?

The Nigel Clarke Suite can accommodate up to 80 guests in theatre style for ceremonies, 50 guests in cabaret style for dining, and 38 guests in boardroom style. The space includes a built-in bar and ample room for a dancefloor and disco for evening celebrations.

What are the venue hire rates for wedding events?

Based on available pricing information, build-up days are charged at £1,788 + VAT per day and event/open days at £3,575 + VAT per day. However, specific wedding packages and pricing should be confirmed directly with the venue as rates may vary for wedding events.

What mandatory staffing costs should couples budget for their wedding?

You must budget for stewarding at £18.50 + VAT per person per hour (6-hour minimum), event support at £18.50 + VAT per person per hour (6-hour minimum), and first aid at £185 + VAT per day (8-hour minimum). Additional security may be required depending on your event size and requirements.

What catering options are available and are there minimum spends?

The venue offers internal catering with minimum spends that apply, though specific amounts are quoted on request (POA). You can also bring external caterers, but this requires health, safety, and hygiene certificates for all food outlets, plus licenses for any bars.

What insurance requirements must couples meet?

You must provide public liability insurance with a minimum coverage of £5 million. This is mandatory for all events and must be arranged before your wedding date.

What AV equipment is included and what are additional costs?

The suite includes LCD screen, projector, and basic PA system. Additional equipment costs include microphones at £60-£70 + VAT each, lectern and mic at £90 + VAT, and staging at £250-£350 + VAT depending on size.

Are there additional mandatory fees beyond the room hire?

Yes, you must pay a cleaning contribution of £425 + VAT. Other potential costs include furniture rental (POA), AV equipment, photocopying, and dilapidations depending on your specific requirements and any damage.

What are the venue's restrictions for wedding celebrations?

All staffing costs are charged at double time on bank and public holidays including New Year's Day, Easter Sunday, Christmas Day, and Boxing Day. The venue has its own railway station providing direct access to Waterloo, and complimentary car parking is available.

How far in advance should couples book and what is the booking process?

The venue operates a hold system for dates while couples make decisions, though specific hold periods aren't detailed. Contact the dedicated event manager team who will guide you through the booking process and provide detailed proposals based on your requirements.

What makes the Nigel Clarke Suite suitable for weddings?

The recently refurbished suite is described as cool and contemporary with a built-in bar, ample dancefloor space, and plenty of natural daylight. It offers breathtaking views of the surrounding countryside and racecourse, with a dedicated team to ensure your wedding runs smoothly.