Business

Dining

Events

What is the minimum number of people required to book the Business space?

All meeting spaces at Epsom Downs require a minimum of 30 people to book. Groups smaller than 30 cannot be accommodated in any meeting room.

What does the Day Delegate Rate cost and what is included?

The Day Delegate Rate starts from £53 per person (excluding VAT). This includes main suite hire for the day, arrival tea and coffee with mini Danish pastries and fresh fruit, mid-morning tea and coffee with cookies, finger buffet lunch, mid-afternoon tea and coffee, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, complimentary car parking, and a dedicated event manager.

Can I bring my own catering or use external caterers?

Epsom Downs does not operate on a pure dry hire basis. You must use one of their contracted preferred caterers if you want to source your own catering rather than using their in-house catering. The caterers will quote for both room hire and catering as part of their package, and you must organize the show round with your chosen caterer.

What AV equipment is included and what are the costs for additional items?

A projector and screen, flipchart and pens, and built-in PA system are included in the Day Delegate Rate. Additional AV equipment costs extra: lectern and microphone £90 (excluding VAT), standalone microphone £70 (excluding VAT), and medium stage £350 (excluding VAT).

Are there different minimum requirements for banqueting events versus meetings?

Yes, banqueting bookings require a minimum of 50 people, while regular meeting spaces require a minimum of 30 people. This means larger events like dinner receptions need at least 50 attendees to proceed.

What are the capacity limitations for the largest event spaces?

The venue cannot accommodate events requiring 700 guests with 500 seated, as their kitchen facilities in the largest halls cannot service these numbers in seated capacity. The Diomed suite can hold up to 500 people in theatre style layout for presentations.

Can I book breakout rooms and what do they cost?

Yes, breakout rooms are available for hire. Examples include the Downs View Suite (60 people cabaret, normally £1,800 but can be discounted to £1,000), Gallops (48 people cabaret, normally £1,400 but can be discounted to £800), and Double Box (24 people cabaret, normally £600 but can be discounted to £300). All prices exclude VAT.

What days of the week do the sales team work?

The National Sales Manager works Monday, Tuesday, Thursday and Friday only. This means enquiries and bookings discussions are handled on these four days of the week.

Is there a specific process for booking with external caterers?

You must first decide which contracted caterer you prefer to use from their approved list, then organize the show round directly with your chosen caterer. The caterer will provide quotes for both room hire and catering as a combined package, and you cannot proceed without using one of their approved partners.

What spaces are available for drinks receptions and networking events?

The Lammtarra suite can be used for drinks receptions alongside the main Diomed suite. The Diomed suite includes use of a private terrace overlooking the racecourse, which provides additional space for networking and drinks events.