Business

Dining

Events

What is the Day Delegate Package rate and what does it include?

The Day Delegate Package costs £64.00 per person (£71.50 including VAT) with a minimum of 80 delegates. It includes dedicated pre-event and on-site coordinator, room hire, full day beverage service (three servings of coffee, tea, water and biscuits), working lunch with sandwiches, 3 hot items, fruit and sweet treat, afternoon snack selection, LCD/projector, screen, flipchart & pens, free Wi-Fi, and delegate stationery.

What are the capacity limits for different room setups?

Venue 1 accommodates a maximum of 150 people in cabaret layout or 328 people in theatre setup. The Gulbenkian Room has a maximum capacity of 48 in cabaret style. The Boardroom accommodates up to 30 people standing.

What are the room hire rates for individual spaces?

The Gulbenkian Room costs £1,200 (VAT exempt) for a full day hire. The Boardroom is £500 (VAT exempt) including screen, or £350 (including VAT) when used as a catering space. Nash and Portland rooms are available at £500 (VAT exempt) for catering use.

What AV equipment is available and what are the costs?

PA system with 1 microphone costs £180 including VAT. Additional microphones are £72 including VAT each. For events requiring more than 3 microphones, a dedicated sound engineer is mandatory starting at £540 including VAT. All rooms include LCD/projector and screen as standard.

What catering options are available beyond the Day Delegate Package?

Working lunch for delegates costs £19.80 including VAT per person. Tea and coffee servings are £8.40 including VAT per serving. Post-event Prosecco and canapés package costs £52.00 including VAT per person, including PA system for background music, 6 canapés per person, 2 glasses of Prosecco, orange juice, and still/sparkling water.

Are there any timing restrictions for room availability?

Venue 2 is only available until 4pm when there are other events starting at 4pm. Some rooms may have limited availability depending on existing bookings, and alternative dates may need to be considered if preferred dates are unavailable.

What is the booking process and payment terms?

The venue can provisionally hold dates for 10 working days while clients receive updates. Payment is processed through PayPal links sent to the designated email address. Function sheets are provided for client approval before finalizing arrangements.

Can guest numbers be adjusted after booking?

Yes, guest numbers can be increased even at short notice. The venue accommodated a last-minute increase from 36 to 40 attendees and updated the function sheet and invoice accordingly. However, the Day Delegate Package has a minimum requirement of 80 delegates.

What additional spaces are included with main room bookings?

Venue 1 includes its own entrance, reception/registration area, and Green room that can be used for staff preparation space or prayer room. Venue 2 can be used as a catering space free of charge when booking Venue 1, subject to availability.

What catering timing flexibility is available?

The venue accommodates specific break timings as requested by clients. They can arrange hot drinks for arrivals, morning breaks, lunch periods, and afternoon breaks at customized times. Catering can be served in the clubroom, main room, or designated catering spaces as preferred.