Business

What are the room hire rates for the Victoria room and what's included in the base price?

Room hire rates vary by date and event requirements, with quotes showing rates around £3,456 for syndicate room hire including basic AV package. The base price includes motorised front projection screen (16:9), standard top table for 2, QEII Centre lectern, sound system (2 wired lectern microphones, 2 wired top table microphones, 1 radio handheld microphone), in situ induction loop, PC sound, WUXGA high-definition projector flown, and 1 technician (08:00–17:30, with 30-minute break). All prices are exclusive of VAT at 20%.

What is the maximum capacity for the Victoria room and what layouts are available?

The Victoria room is suitable for meetings, presentations, seminars, intimate dinners and receptions. It can also serve as a syndicate or green room space for larger conferences. The room features natural daylight and views of Parliament Square and Big Ben, making it ideal for corporate training, workshops, and professional development sessions.

What are the venue's operating hours and when is it closed?

The venue operates during standard hours with security, porterage, and cleaning service provided from 08:00–18:00. The Centre is closed for the entire month of August, so no events can be accommodated during this period. Events typically run with technician support from 08:00–17:30 with a 30-minute break.

What AV equipment is included and what additional technical support is available?

The Victoria room includes a comprehensive AV package: motorised front projection screen (16:9), WUXGA high-definition projector, sound system with 2 wired lectern microphones, 2 wired top table microphones, 1 radio handheld microphone, in situ induction loop, and PC sound. One dedicated technician is provided from 08:00–17:30 with a 30-minute break, and QEII Live (in-house AV) services are available for additional requirements.

How far in advance do I need to book and what is the booking process?

Bookings are offered on a 1st option basis initially. No booking is considered confirmed until a contract has been signed by both parties and a deposit paid. All correspondence is subject to contract until binding contracts are concluded, and the venue accepts no responsibility for costs incurred before confirmation.

What additional services and facilities are included with room hire?

Room hire includes security, porterage and cleaning service during standard operating hours, free visitor Wi-Fi, QEII Centre furniture (excluding exhibition furniture), manned cloakroom, dedicated registration area and registration desks, Business Centre facilities, and support from the QEII Delivery Team including Event Manager, AV Project Manager, and QEII Taste Manager.

Can I bring external catering or must I use the venue's catering services?

The venue has QEII Taste by Leith's as their in-house catering service, which is included in proposals. The venue information suggests this is the primary catering option, though specific restrictions on external catering are not detailed in the available information.

What are the payment terms and deposit requirements?

A deposit payment is required along with signed contracts to confirm any booking. The venue operates on a 'subject to contract' basis until both parties have signed binding contracts and deposit is paid. Specific deposit amounts and payment schedules would be detailed in individual proposals.

Is the venue accessible and what transport links are available?

The Victoria room is accessible and the QEII Centre is located at Broad Sanctuary, Westminster, London SW1P 3EE. The venue is surrounded by major transport hubs and has over 6,000 hotel beds within walking distance, making it easily accessible for guests attending corporate events and professional meetings.

Are there any restrictions on event types or timing for the Victoria room?

The Victoria room is suitable for meetings, presentations, seminars, corporate training, workshops, and intimate dinners and receptions. It can also function as a syndicate or green room space. The venue is completely closed during August, and some dates may be unavailable due to whole centre events that take priority over individual room bookings.