Business

Dining

Events

What are the room hire rates and what's included in the base price?

Room hire rates vary by space: Marylebone £750 per day (reduced from £1,050), Bond Street £1,500 per day, Green Park £750 per day, and smaller rooms like Downing Street and Mayfair at £450 each. Base hire includes Wi-Fi, mineral water, 1 flipchart with pads and pens, plasma TV screen with HDMI cable, and VAT. All prices are inclusive of VAT at the prevailing government rate.

What are the capacity limits for different room setups?

Marylebone accommodates maximum 45 people in theatre setup. Bond Street holds up to 70 people banquet style (10 per table) or 100 theatre style. Park Lane ballroom seats up to 280 theatre style or 240 reception style. Hyde Park, the largest space, accommodates up to 500 people with flexible configurations including 200 people classroom style.

What are the catering costs and minimum spend requirements?

Catering options include unlimited tea/coffee at £17.50 per person, sandwich lunch at £17.50 per person, and hot/cold buffet at £29 per person. For evening events, there's a minimum catering spend of £900. Day Delegate Packages start from £65-£89 per person for minimum 100-150 people, including arrival refreshments, lunch, and multiple tea/coffee breaks.

How long do I have to confirm my booking and what are the payment terms?

Provisional bookings are held for 7 days, after which the venue reserves the right to release the space to other bookers. To confirm bookings, you need a signed contract and payment by the specified deadline (typically given as a specific date and time like "14 BST on 22 April"). If these aren't received by the deadline, bookings are automatically released from the system.

What are the alcohol and drinks pricing structures?

House wine costs £32 per bottle or £10 per glass (175ml), sparkling wine £28 per bottle or £9 per glass (125ml), and champagne £90 per bottle or £15 per glass (125ml). Beer is £6 per bottle. Drink packages include 1-hour wine/beer/soft drinks at £28 per person, or 2-hour wine/beer/soft drinks/spirits at £89 per person, all plus 13.5% service charge.

What are the canape and reception food options with pricing?

Classic canapes offer 4 items per person for £16 or 6 items for £23, including vegan/gluten-free options. Gourmet canapes cost £21 for 4 items or £27.50 for 6 items per person. Vegan & gluten-free options are £21 for 4 items or £23 for 6 items. Sushi is available at £5.20 per item, all plus 13.5% service charge.

What are the evening event timing restrictions and access hours?

Evening events typically have access from 18:30-19:00 until midnight. For events requiring setup, 3-hour setup periods are available the evening prior for AV testing and preparation. Early morning access from around 06:00 can be arranged for events with 09:00 delegate arrival times.

Are there commission rates for bookings made through agents?

Yes, commission is paid at 10% on the gross rate for bookings made through agents or intermediaries. This applies to both room hire and catering packages.

What AV equipment is included and what are additional AV costs?

Basic AV included with room hire: 85" TV with HDMI cable, built-in screens in larger rooms, and flipchart. Additional AV services include PA system from £750, microphones from £100, and AV technician from £750. Professional setups for conferences may require external suppliers with venue approval.

What are the breakfast and early catering options with pricing?

Breakfast options include granola pots/Greek yogurt at £3.50 per serving, smoothies £3.50, fresh fruit selection £3.50 for 2 pieces, breakfast rolls (bacon/egg) £9.50, continental breakfast £18.50, and full English breakfast £22 per person. Fruit platters cost £29 for 5 people or £55 for 10 people.

Can external catering and suppliers be brought in?

The venue appears to operate primarily with in-house catering based on the detailed menus and pricing provided. While not explicitly stated, the comprehensive catering options and minimum spend requirements suggest external catering may be restricted or require special arrangements that would need to be discussed directly with the events team.

What happens if I need to cancel or modify my booking?

Specific cancellation terms are not detailed in the available information, but bookings are automatically released if contracts and payments aren't received by specified deadlines. The venue mentions that rates are typically valid for 1-2 weeks, and proposals remain valid for 7 days before being released to other potential bookers.