Business

Events

Film and Photo

What are the room hire costs for the Elizabeth Room and what's included in the base price?

The Elizabeth Room costs £5,760 + VAT for a full day (08:00-17:00), which includes the 195m² space with capacity for up to 210 theatre style or 180 seated dinner, 163" LED wall with sound system, stage, lectern with microphone, 4 microphones (lapel or roving), clicker, Wi-Fi, dedicated AV technician for 9 hours, cloakroom with attendant, and welcome table at reception for 3 hours. The hire gives you exclusive use of the entire first floor including the adjacent Elizabeth Foyer for networking and catering.

What are the capacity limits for different event setups in the Elizabeth Room?

The Elizabeth Room can accommodate up to 210 delegates in theatre style, 180 for seated dinners/banqueting, 150 in cabaret style, or 250 for standing receptions. The adjacent Elizabeth Foyer can hold up to 210 people for standing networking and catering, giving you flexibility to use both spaces together for larger events or different phases of your event.

What are the catering minimum requirements and typical package costs?

Catering has a minimum of 120 people for day events, with packages starting from £30.95 + VAT per person for the Classic Working Package (arrival coffee, mid-morning refreshments, sandwich lunch, afternoon coffee). The Networking Package costs £40.95 + VAT per person and includes hot lunch with sharing boards and finger foods. All catering must be provided by the in-house caterer Vacherin - external catering is not permitted.

What are the additional costs for extended hours and extra AV equipment?

Additional access before 7am or after 11pm costs £500 + VAT per hour (subject to availability). Extra AV options include: additional microphones at £45 + VAT each, repetiteur plasma screens for back audience at £160 + VAT each (2 available), external AV fee £500 + VAT, flipchart with pads £25 + VAT, and additional AV technician hours at £80 + VAT per hour beyond the included 9 hours.

Can I hold a drinks reception after my daytime event and what does this cost?

Yes, you can extend room hire until 8pm for an additional £500 + VAT with a minimum spend of £1,000 + VAT for drinks reception. Evening packages include options like 1-hour unlimited drinks with 6 canapés at £43.50 + VAT per person, or 1-hour unlimited drinks with 4 bowls of food at £46.50 + VAT per person. The space works well for transitioning from seated events to standing receptions.

What are the booking hold periods and payment requirements?

The venue typically holds spaces on "1st option" for 5 working days while you decide, though they may have other clients interested and will follow up if they need a response sooner. If you don't respond within their specified timeframe, they will release the booking and offer the space to other clients. Payment terms and deposit requirements are not specified in available information.

Are there any restrictions on event types, decorations, or setup requirements?

External catering is strictly prohibited - all food and beverages must be provided by the in-house caterer Vacherin. The space includes 16 covered floor boxes with double electrical sockets and motorised blackout blinds for presentations. Setup and breakdown times must be included within your hired hours, so if you need additional time for complex setups, you'll need to book extra hours at £500 + VAT per hour.

What happens if my preferred date is not available?

The venue frequently has confirmed bookings and may not have availability on specific dates. They will ask if you're flexible with dates and can check alternative availability. Popular dates like mid-June, September, and December periods often have limited availability, so booking well in advance or having flexible dates increases your chances of securing the space.

What AV capabilities are included and what are the technical specifications?

The Elizabeth Room includes a 163" LED wall, integrated sound system, stage, lectern with gooseneck microphone, 4 microphones (lapel or roving), comfort monitor, clicker, and Wi-Fi. A dedicated AV technician is included for 9 hours. The space has motorised blackout blinds for presentations and 2 relay screens are available for £160 + VAT each to help back audience members see better.

Can I use the space for exhibitions and what are the setup capabilities?

Yes, the Elizabeth Room is specifically mentioned as perfect for exhibitions. The 195m² space has 16 covered floor boxes with double electrical sockets throughout the floor, making it suitable for exhibition stands and displays. The adjacent Elizabeth Foyer provides additional space for exhibition elements, networking, and catering, giving you a comprehensive exhibition setup across the entire first floor.