Business

Dining

Events

What are the catering pricing options for business events at the India Room?

Tea and coffee starts at £3.50 +VAT per person, with unlimited tea and coffee at £14.00 +VAT per person. Enhanced options include tea, coffee and biscuits at £5.50 +VAT, tea, coffee and cake of the day at £7.50 +VAT, and tea, coffee and pastries at £8.00 +VAT per person. All catering prices are subject to VAT.

What are the booking hold policies and payment requirements?

The venue typically holds spaces for 2-3 weeks before requiring confirmation. Event holds are automatically released if no response is received within specified deadlines, often with 24-hour final notice periods. Payment of the contracted amount is required before handover to your event coordinator.

What are the site visit availability restrictions?

Site visits and room viewings are only available in the morning, specifically between 9:30am and 11:30am. The venue cannot show rooms after midday, so all viewing appointments must be scheduled for morning slots only.

What Day Delegate Rate packages are available and what do they include?

The Oval Day Delegate Rate ranges from £73.00 to £97.20 +VAT per person depending on the package. It includes room hire from 7am-5pm, arrival breakfast rolls and overnight oats with tea and coffee, mid-morning handmade biscuits with tea and coffee, hot finger food buffet lunch, mid-afternoon cake with tea and coffee, fruit and filtered water throughout the day, screen and projector, flipcharts, and complimentary organiser car parking (subject to availability).

What AV equipment is included and what are additional AV costs?

The India Room has a built-in screen, projector, PA system, and includes 2 handheld microphones at no extra charge. For enhanced AV packages through in-house supplier Encore Global, conference packages start at £3,495.00 +VAT, with some rooms requiring packages up to £12,420.00 +VAT for comprehensive setups.

Are there minimum guest requirements for booking the India Room?

Some spaces at the venue have minimum number requirements, with at least one space requiring a minimum of 100 guests. However, specific minimum requirements for the India Room are not explicitly stated in the available information, so this should be confirmed directly with the venue.

What are the setup and access time policies?

Events typically require setup time to be factored into bookings, with AV companies often needing 3 hours for setup (10:00-13:00 mentioned in one example). Room access is generally available from 7am, and setup requirements should be discussed when booking to ensure adequate time allocation.

What external supplier policies apply for catering and services?

The venue works with various external suppliers for specialized services. For team building contact emma@gotoevents.co.uk, gin masterclasses contact laura@aokevents.com, and cricket experiences contact info@ballsportz.co.uk. External catering arrangements and supplier policies should be confirmed directly with the venue.

What are the contract and booking timeline requirements?

For events requiring quick turnaround, signed contracts and payment may be needed within 2-4 weeks of the event date. One example shows a requirement for signed contract and payment by a specific date when the event was only weeks away, indicating tight booking deadlines for last-minute events.

What room layout options are available for different event types?

The India Room can accommodate various layouts including theatre style, cabaret/banqueting with round tables, and classroom setups. The room has natural daylight, air conditioning, and access to a private terrace with bar, making it suitable for conferences, workshops, meetings, and training sessions with pitch views.