Business

Dining

Events

What are the room hire rates for Surrey Hall and other spaces at Sandown Park?

Surrey Hall (2,740 sqm) costs £3,500 + VAT for setup day and £5,000 + VAT per live day (reduced from £11,000 + VAT). Solario Suite costs £950 + VAT for setup and £1,650 + VAT per live day with a maximum capacity of 200. The Gallery costs £750 + VAT for setup and £1,400 + VAT per live day with a maximum capacity of 60.

What are the catering minimum spend requirements and DDR package pricing?

There is a minimum catering spend of £8,000 with a policy to cater for minimum 75% of guests. Classic DDR packages start at £66 per person (£79.20 including VAT). Premier DDR packages cost £62 + VAT per person and include arrival refreshments, mid-morning break, finger buffet or hot lunch, afternoon refreshments, water, basic AV, and parking.

What is the maximum capacity for Surrey Hall and how flexible is the space setup?

Surrey Hall has a maximum capacity of 1,500 people and covers 2,740 square meters, making it suitable for large exhibitions, conferences, and gala dinners. The space is highly flexible for different room setups and can accommodate up to 800 guests for seated events.

What catering options are available and what are the per-person costs?

Individual catering items include: tea/coffee at £4.00 per person, pastries at £5.50, mini muffins at £4.00, standard canapés at £15.75, premium canapés at £21.75, finger buffet at £35.78 + VAT, and hot/cold buffet at £40.02 + VAT per person. Fresh fruit platters cost £25.00 each (serves 10).

Are there any restrictions on external suppliers or entertainment?

The venue allows external AV suppliers as clients can use their own third-party production companies. For entertainment events, the venue can accommodate live bands and has space for staging. However, specific vendor approval processes are not detailed in the available information.

What are the setup and breakdown timeframes for events?

Setup days are available the day prior to events at £3,500 + VAT for Surrey Hall. Events typically run from 09:00-17:00 for conferences, with evening events extending until midnight or as late as possible. Breakdown can occur Thursday evening through Friday morning for multi-day events.

What parking and transport access is available at the venue?

Complimentary onsite parking is included with most packages. The venue is easily accessible from the M25 and A3, located 15 miles from Central London. Esher station is 25 minutes by train from London Waterloo, making it accessible for London-based attendees and those traveling from across the UK.

What basic AV equipment is included and what are the additional costs?

Premier DDR packages include projector, screen, flipchart and pens, and complimentary Wi-Fi. For larger productions, clients often use their own third-party AV suppliers. The venue can accommodate full AV setups including sound desks, staging, and screens for presentations, though specific equipment rental costs are not detailed.

Can the venue accommodate large exhibitions and what are the requirements for suppliers?

Surrey Hall can accommodate large exhibitions with up to 75 supplier stands, each requiring approximately 2 trestle tables and pop-up displays. The venue has good transport access for suppliers arriving in vans and offers 10,000-12,000 square feet of exhibition space alongside the main conference areas.

What are the evening event packages and alcohol service options?

Evening packages include 3-hour drinks packages at £46.50 inc VAT (£38.75 net) or 5-hour packages at £75.60 inc VAT (£63.00 net) per person, minimum 50 people. Three-course meals start from £37.50 + VAT, with arrival drinks at £8.33 + VAT. Packages include beer, house wine, spirit selection, and soft drinks.