Business

Dining

Events

What are the room hire rates and capacity limits for the main event spaces?

Surrey Hall is the largest space at 2,740 sqm, accommodating up to 800 guests with set-up hire at £3,500 + VAT and live day hire at £5,000 + VAT per day. Solario Suite holds up to 200 guests with set-up hire at £950 + VAT and live day hire at £1,650 + VAT per day. The Gallery accommodates up to 60 guests with set-up hire at £750 + VAT and live day hire at £1,400 + VAT per day.

What are the delegate day rate (DDR) packages and what do they include?

The Premier DDR package costs £62 + VAT per person and includes main suite hire, arrival tea/coffee with breakfast roll and fresh fruit, mid-morning tea/coffee with cookies, finger buffet or hot buffet lunch, mid-afternoon tea/coffee with baked bites, jugs of iced water, projector and screen, flipchart and pens, complimentary Wi-Fi, parking, and dedicated event manager. A Classic DDR package is also available at £66 per person (£79.20 including VAT).

What are the catering minimum spend requirements and pricing?

There is a minimum catering spend of £8,000, with a policy to cater for a minimum of 75% of guests. Individual catering items include tea and coffee at £3.45 + VAT per person per serving, finger buffet at £35.78 + VAT per person, hot or cold buffet at £40.02 + VAT per person, and grab & go lunch bags at £12.33 + VAT per person.

What evening dining and drinks packages are available?

Evening space hire starts at £1,500 + VAT with 3-course meals from £37.50 + VAT per person and arrival drinks at £8.33 + VAT. Inclusive drinks packages include beer, house wine, spirits and soft drinks with a 3-hour package at £38.75 + VAT per person or 5-hour package at £63.00 + VAT per person, with a minimum of 50 people required.

Are there any restrictions on external suppliers or entertainment?

The venue allows external caterers (specifically mentioned for fully Halal requirements) and clients can bring their own DJ for events. For large events requiring supplier access, the venue has good transport access for suppliers arriving in vans. However, specific approval processes for external suppliers are not detailed in the available information.

What are the setup and access arrangements for events?

Setup day hire is available in Surrey Hall for £3,500 + VAT. Events typically require access from 08:00 for 09:00 starts, with some events running until midnight or as late as possible. The venue provides complimentary setup days for certain packages and offers dedicated onsite event managers.

What parking and transport options are available?

The venue provides complimentary onsite parking and is easily accessible from the M25 and A3. It's located 25 minutes by train from London Waterloo to Esher station and 15 miles from Central London. For large events, parking can accommodate 150-200 vehicles, making it suitable for events where suppliers need van access.

What AV equipment and technical services are included?

Basic AV equipment including projector, screen, microphones, PA system, and speakers are included in DDR packages. The venue can provide technicians for sound, lighting, managing speaker presentations, session timing, and background music. However, many clients use their own third-party AV suppliers, and responsibilities can be shared depending on the scope of services required.

Can spaces be reconfigured during events and what layouts are possible?

Spaces can be flipped during events - for example, the main plenary can be reconfigured from 300 cabaret style for daytime conferences to accommodate 350 guests for evening dinner. Available layouts include theatre, cabaret, banquet (tables of 10), and exhibition style. Note that furniture in The Gallery cannot be moved.

What are the booking and payment procedures?

The venue requires advance booking with dedicated event managers assigned to each event. For large conferences, the venue can accommodate multi-day events with setup/rehearsal days prior and breakdown extending into the following morning. Specific payment timelines and deposit requirements are not detailed in the available information, but events can be held with budgets ranging from £10,000 to £100,000+.